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What is SharePoint and why use it?

SharePoint Development For Enterprise - Features and Use Cases

SharePoint has become a productivity tool for most medium-sized and enterprise companies.

Organizations use SharePoint in a variety of ways: they use it as a place for their employees to create documents; they use it as a social media system; they use it to allow their employees to access information remotely.

While that’s an excellent way to use SharePoint, there are many other ways you can use it. You can store any kind of file or information in SharePoint, not just documents.

SharePoint is an important platform for internal communication. Many organizations view it as an intranet and a place to post company news and communication.

While working with a number of companies, I’ve seen SharePoint used as a tool on either edge of the spectrum. And often organizations don’t get into SharePoint for content management, but simply for document management.

You must use SharePoint features in conjunction with the other services and functionalities in the platform. If you do so, you’ll be using SharePoint to its fullest potential.

The most asked questions about SharePoint usage are covered in this post.

 Why use SharePoint?

There are many reasons why you should use SharePoint, as an intranet, especially for a large enterprise. It’s the most comprehensive enterprise platform because it connects people with the tools and resources they work with every day.

Instead of using a one-off tool for a specific task, why not use a data integration platform that integrates all your data and allows your business to use and interact with it from any app or tool?

 How do I get started? 

It’s easy to start using SharePoint. It takes only minutes to create your first site. Once you have created the site, you can start adding documents, pages, lists, and other objects. For the first time, you may be thinking about how SharePoint works. To get started keep these things in mind:

  1. SharePoint is a content management system (CMS).
  2. SharePoint is a document management system (DMS).
  3. SharePoint is an intranet.
  4. SharePoint is a collaboration system.
  5. SharePoint is a social media system.
  6. SharePoint is a portal.
  7. SharePoint is a digital asset management system.
  8. SharePoint is a search engine.
  9. SharePoint is a business process management system.
  10. SharePoint is a service application platform.

How do I create a new site?

SharePoint is a content delivery network (CDN). Creating a new site is easy. You can do it on your computer, in Microsoft Office 365, or by using the web interface. To create a new site:

  1. In SharePoint Online, click Start, then select Sites.
  2. On the left side, click New Site.
  3. Give your site a name, description, and other information.

Click Create

Once you have created a site, you will be taken to the site’s home page. The home page is a landing page that contains links to the other pages on the site. You can change the site’s home page by clicking Settings, and then clicking Design. Here, you can change the background colour, add a logo, and change the fonts and colours. 

How do I create a document? 

Creating documents in SharePoint is easy. You can use Microsoft Word, Microsoft Excel, or any other word processing program to create a document. To create a new document:

  1. In SharePoint Online, click Start, then select Sites.
  2. On the left side, click New Site.
  3. Give your site a name, description, and other information.
  4. Click Create.
  5. On the right side, click Documents.
  6. Click New Document.
  7. Give your document a name, description, and other information.
  8. Click Create. 

The document will be added to the site’s library. The document will be accessible by anyone who has access to the site. How do I upload documents? SharePoint allows you to upload documents from a computer or network. To upload a document:

  1. In the navigation pane, click Libraries.
  2. Click Documents.
  3. Click New Document.
  4. Click Upload a document from your computer.
  5. Select the document you want to upload and click Open.
  6. Click OK.
  7. On the Upload document page, choose where you want to store the document in the library.
  8. Click Save.

After the document is saved, it will appear in the Library. 

What if I want to share my documents with people outside of the organization?

You can share your documents in two ways:

  1. Go to People > Documents.
  2. Click Share on the ribbon.
  3. Select the Share option.
  4. Click Allow Access.
  5. Enter a name for the document, select a category, and choose how many people can access it.
  6. Click Save.

After the document is saved, it will appear in the library.

How do I edit documents? 

To edit a document:

  1. In the navigation pane, click Libraries.
  2. Click Documents.
  3. Click Open.
  4. Locate the document you want to edit.
  5. Click Open.
  6. On the document page, click the pencil icon.
  7. Make changes to the document, and save your changes. 

What happens if I want to change a document’s name or description? 

You can’t change a document’s name or description. You can change a document’s location. You can also add a comment to a document. You can’t delete or change any information that is already entered on a document. You can move a document to another library by using the Move Documents function. 

More about the SharePoint site? 

If you need to learn more about SharePoint, you can find information at Al Rafay Consulting, one of the leading teams of professional experts in the market. This SharePoint Consulting service can help you to fine more functions and perform them efficiently to improve your working and output of the work projects.